¹Bella Gertrude B. Alpasan, ²Mary Jane V. Esimos, ³Sharra Mae B. Fernandez,
⁴Audrey Karyl P.Maligang, ⁵Sheila Mae S. Pagayonan, ⁶April Rose A. Zaragosa

^1,2,3,4,5,6Northern Iloilo Polytechnic State College, Estancia, Iloilo Philippines

The School of Institute of Information and Computer Studies is facing a problem in the submission of the documents every end of the academic year which are requirements of the Director of the IICS before signing the clearance of its faculty members. In order to fast-track the submission of the documents, an alternative solution to solve the current problem was developed, to be known as the “e-Document Archiving System with SMS Support”. Descriptive research design was used to determine whether the objectives of the study were achieved while Developmental research design was used for the developed of the software. The architectural design used in this system was n-tier architecture. Since the developed system will be deployed into local area network connecting office the IICS building, the concerned faculty where can upload and archived documents electronically. The Director could simple download and print documents in real time. A Short Message Service (SMS) Support, was also be used, as additional feature which would play a vital role as a communicating tool, that enables to send notification to concerned faculty members particularly, which required documents and deadline of submission. Based on the result and findings, uploading and downloading of required documents were accessible in real time. The usability of the feature of the developed system was operational and accessible with effectiveness and efficiency, and the performance was appropriate for the need of the users.

Local, area, support, document, archive, developed

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VOLUME 04 ISSUE 12 December 2021